How to buy an office chair: 10 tips to help you choose

Selecting the best office chair for your needs is an essential part of staying productive. It doesn't matter whether you spend your days at a place of work of staying productive from home; a top-notch office chair is vital.

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Considering how much time we all spend in front of our computers it’s surprising how so many of us also tend to overlook our seating arrangements. Skimping on your office chair can lead to musculoskeletal issues and even aside from the health benefits; a comfortable easing position can also improve your wellbeing and boost productivity too.

So if you’re looking to improve your workflow and enjoy your days spent in front of your laptop, picking the right office chair is worth spending some time over.  If you’re wondering how to choose an office chair our following list of pointers will help to get you on the right track. Ideally, be prepared to spend as much as you can budget too. Skimping on your seating is definitely not to be recommended.

• We've also highlighted all the best standing desks

(Image credit: Pixabay)

1. How long do you sit down?

This is perhaps the best place to start if you’re thinking about choosing an office chair. It doesn't really matter how long you spend in front of your computer because even short periods sat on inferior seating can be detrimental to your health. However, if you’re sitting in your office chair for shorter periods of, say, up to four hours, it is possible to purchase a more affordable office chair without too many bells and whistles. 

The more time you expect to spend in your office chair though requires a little more consideration. Anyone looking to work up to eight hours a day is a good average time period to factor in when buying the right office chair for your needs. This is a sizeable chunk of your day, so be prepared to lookout for an ergonomic chair that will offer a raft of adjustment features, so you can be in a rested position while working.

Anyone working even longer hours, say up to 12 or even 24-hour periods if you’re stuck in a shift or rota that demands it will mean an even beefier office chair solution. Expect to pay a premium for an office chair for this scenario, as it is likely you will need to have optimum levels of adjustment and comfort.

2. Adjustment is essential

Anyone who spends lots of time in an office chair needs to factor into their budget the ability to have plenty of adjustment. Being able to get your office chair into a variety of different positions is critical, especially if you already suffer with back or posture issues after years of sitting on the wrong type of seating. Take a look at the Permanent Contact Back or PCB, which can be useful for supporting your back while you work.

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Similarly, a lock tilt mechanism can be really beneficial that offers plenty of support, as you stay productive. In addition, it’s worth considering a synchro aspect to your office chair, working to the 1:2 ratio that allows resistance to be set based on your current weight. A multi-synchro seat works on the same principle but offers even more flexibility and can help to boost blood circulation, which is essential if you’re stuck in your chair for lengthy periods of time.

3. Ergonomic is vital

Some office chair designs might look the part, but they’re not always as ergonomic as you might expect. Remember that consider your height, weight and general body shape when you’re shopping for the best office chair. Consider having an adjustable seat height as a vital part of the checklist, while being able to tweak the seat depth is another essential to think about.

Selecting an office chair that features adjustable backrest height will also mean greater levels of comfort. You’ll be able to relax thanks to having a backrest that works with the curvature of the lumbar spine and pelvis too, rather than working against these parts of your body. Having a tilt-able seat is a definite bonus that allows you to tweak the sitting position for optimal positioning. Meanwhile, adjustable armrests complete the overall picture for the best office chair.

(Image credit: Hon)

4. Additional features

It’s well worth spoiling yourself when you’re shopping for an office chair. Adding some extra cash into the equation will doubtless offer you a much better range of features and accessories that can improve comfort levels. It obviously also depends on personal preference, but think about whether you want a chair with a high or low back. You may well want a headrest too, which can deliver support to the neck and shoulders.

Going back to the subject of armrests – these aren't always something for everyone and some workers find them intrusive. However, select a quality office chair with some well-designed armrests as part of the package and you’ll find that you can sit in a much more rested position at your desk, with less train placed on your forearms. 

Adding to the comfort level is an office chair that features a breathable mesh back, especially if you’re used to working in warmer climes. Finally, spoil yourself with a lumbar pump feature that can help with lower back pain by offering extra support that can be tweaked as needed.

5. Aesthetics matter

While choosing the right office chair is mainly about just how comfortable you’re going to be while you stay productive, think about how it looks too. If you’ve got a home office set-up there’s nothing more depressing or uninspiring than having an office chair that looks sorry for itself. If you’re keen to boost your productivity there’s nothing more invigorating that walking into the room and seeing your dazzling new chair inviting you to sit down and get started.

Everyone has different tastes; so once you’re checked off how good your office chair will be for your health, spend some time considering the design, colours and materials used in its construction. While some folks are eschewing leather these days, there are decent vegan and faux leather options available now too.

(Image credit: Humanscale)

6. Decide on your budget (and consider second-hand)

The most basic consideration when buying an office chair is to first decide how much you want to spend – because a lot of other factors and decisions will directly relate to your available budget.

There are certainly a wide range of different chairs out there, with price tags ranging from very cheap to incredibly expensive. Some of the top office chairs can cost in excess of a thousand dollars (or pounds), and indeed there are executive chairs which might run to two or three grand.

Although in our opinion, there’s really no need at all to go much over $1,000 at the most, unless money is no object and you want to make a statement of some kind (but bear in mind that some of those super-pricey executive chairs focus on finish, trimming and loads of padding at the expense of real ergonomics – so even then, tread carefully).

Similarly, at the budget end of the market, you can pay less than $50 for an office chair. However, we wouldn’t recommend a bargain basement product either, unless you’re on an extremely tight budget of course, and needs must. Realistically, you should be looking to spend around the $200 mark minimum – or thereabouts – for a decent office chair. (And a bit more if you want something really sound, ergonomically speaking – more on that later – which will likely pay-off in the long-run in terms of its durability and lengthy guarantee; buy cheap, buy twice, as they say).

An alternative route the budget-conscious may wish to consider is buying a second-hand chair. This could be a tempting way to go with the high-end office chairs which can be very costly, simply because you can get them at far more reasonable prices. With second-hand, your budget will go a lot further, and after all, generally speaking those premium chairs are built to last a long time, so having some miles on the clock may not matter much.

The downsides, of course, are that you don’t get that really long manufacturer guarantee, and the chair is used, so the condition may not be optimal. But still, if you buy from a trusted and well-reviewed retailer that deals in second-hand office chairs, you can end up with a bargain of a seat which is as good as new. As always, though, there are risks with buying used equipment, and we’d certainly try to buy from an established retail outlet rather than just some random on eBay.

7. Type of chair

Another major consideration is, naturally enough, the type of chair you want. There are many different designs, and your workspace might dictate some requirements in this regard.

For example, do you have very little space and a small desk? Or maybe even a standing desk? If so, there are compact task chairs, or even stool-type seats, which will be your best bet in this case. There are also chair designs which don’t have armrests, and may not have a headrest. Are these elements important to you? You need to bear all these kind of considerations in mind when selecting the right chair for your particular needs.

Another key point here is the type of finish: do you want a fabric chair, or perhaps a leather model? The latter looks plusher, copes better with spills and the like, being easy to clean, and may feel nicer in some respects – but a good quality fabric will be cheaper and will perform better in hot weather. Speaking of the latter, if breathability is really important to you, then you’ll want to hunt for a chair with some kind of mesh back.

Some of the best office chairs also have luxury features you might be tempted by, like built-in heating pads for those more unpleasantly cold mornings first thing at work.

8. Are ergonomic considerations really important?

We can't underline the importance of ergonomics for your new office chair. Consider a whole range of various adjustments for every different part, and pick one that’s designed with ergonomic performance in mind (these do, naturally enough, tend to be the more expensive models).

Of course, every office chair is designed and tested to be somewhat ergonomic and comfortable – you’d assume, anyway – but some only offer the most basic of adjustments, namely being able to change the height of the seat, and perhaps the tilt of the backrest.

Ergonomic models will go much further, and allow for adjustment of the positioning of the seat pan (sliding it forwards or backwards), and the same for the backrest, as well as the tension of the recline action pertaining to the latter. You may also be able to adjust the height or positioning of the armrests, and the headrest, and perhaps more besides.

The point is that with these chairs, you can really tailor the seating position to your own personal needs and body shape. Often ergonomic models benefit from clever design touches and technologies, too. For example, the Humanscale Freedom office chair has a self-adjusting backrest that constantly adapts to the way you’re sitting, which is a smart innovation indeed.

You will get efficient and thoughtful service from Hangcan.

(Image credit: Steelcase)

9. Don’t underestimate lumbar support

While budget chairs won’t have any kind of adjustable lumbar support, with a midrange or above office chair, you should look for this feature. Some chairs may have it as an optional extra, and it’s well worth the additional (usually relatively small – maybe $30 or so) outlay.

That’s because the positioning of your back is crucial when it comes to a comfortable seat, so the ability to change the backrest to better accommodate your lower-back is a feature most definitely worth having if at all possible. Some more expensive chairs, like the Freedom we just mentioned, may even have a self-adjusting mechanism for the backrest.

(Image credit: Humanscale)

10. Try out chairs if possible

Naturally, it’s true that office chairs are a subjective matter in some respects – one person might find a particular seat firm and comfortable in terms of the padding, while another might think it’s too hard and unforgiving. The same can be true about the design of the backrest or other elements.

This being the case, if it’s at all possible, take the time to go to a bricks-and-mortar office outlet or retail shop in order to try out a chair you’re thinking of buying, if you can find it on sale. Or just have a sit in various chairs to give them a quick test – this can be a useful exercise in giving you a better idea of what you might want to look for.

That said, sitting in a chair for five minutes is no cast-iron guarantee of suitability – you’ll only really know the truth of how well it suits you after using it for an entire day (or more to the point, for a number of weeks, really). Still, you can at least get some idea of how the land lies, and indeed eliminate a prospective purchase that you know doesn’t feel right from the off.

When you buy your chair, if it’s from an online retailer, many offer 30-day money-back guarantees (or even longer ones), and that can be very useful for returning something that isn’t suitable for you (although you will likely have to fork out shipping costs, but still, that’s certainly better than forfeiting a great deal of cash on an expensive chair that doesn’t work out, or being forced to try to sell and ship it via eBay).

7 Factors To Consider When Buying Office Chair: Do you want to buy the best chairs for your office, and want to make your office environment ergonomic, then in this blog post we have shared with you some tips keeping in mind that you can choose the best chairs for your office.

Chairs are not only a piece of furniture but also your companion during long hours of hard work. Choosing the right office chairs increases the productivity of your employees, and ergonomic chairs are also important for overall well-being.

So let us know what are the important factors to keep in mind when you choose chairs for your office.

7 Factors to Consider When Buying Office Chair

First of all, Facility managers shouldn’t overlook the importance of good office chair. While planning their budget and office design. A good Office chair can improve productivity, reduce health issues and help people feel comfortable in their workplace. It can be difficult to invest in great office furniture while maintaining a responsible budget. But the benefits are worth it.

While investing in new office chair, here are 7 key factors facility managers should keep in mind.

1. Ergonomic Design

First of all, Office Chair that is design with ergonomics helps to reduce the chance of musculoskeletal disorders (MSDs) and improve the comfort level of teams while they work. Therefore it’s important for both the staff as well as the company.

Accordingly, In order to meet the unique comfort needs of each person in their workplace. Facility managers should look for office chair with multiple levels of adjustability. Hence Managers that emphasize ergonomics when buying chairs will be able to create a healthy environment.

When selecting an office chair, pay attention to features like adjustable height, armrests, and lumbar support.

2. Aesthetics

Office aesthetics might be an important consideration for some managers when purchasing office equipment. Companies that rely on great office design to reflect core values or attract top talent should consider.

How certain designs will affect clients’ and employees’ perceptions of their space and consequently impact productivity. The office chair you choose can play a big role in overall office design and culture.

3. Flexibility

Third factors to consider when buying office chair is flexibility. Workplaces that offer flexibility or activity-based spaces allow staff to seek out working environments that suit them best. Similarly Office chair play an important part in making these environments productive and accessible. Therefore Facility managers looking to add chairs to the space.

They should consider the different tasks furniture may be used for. Likewise Brainstorming sessions, formal meetings and solo work all require different seating arrangements.

As facility manager, choosing chairs with mobility and adjustability can help you implement a flexible environment. That meets the various needs of different departments.

4. Durability

Durable office chairs will require less replacements and maintenance. Therefore Chairs with higher durability can be a great choice for saving money in the long run—even more if they come with higher upfront costs. Be sure to look at specifications to understand how much strain your new office chairs can take.

5. Material

Office chairs come in various materials, from leather to mesh.  Keeping in mind your workspace and personal preferences, choose chairs made of the right material as per the needs of your office. You should choose chairs for the office that last long and also provide a good sitting experience.

6. Testing and Trying

It is also important to test and try before purchasing an office chair. If possible, before buying office chairs in bulk, visit the physical store of the vendor yourself and test the chairs there. With this, you will have a better understanding of the material, ergonomics, comfort, etc. of the chair.

7. Vendor Policies

When buying a large number of chairs, facility managers should take a careful look at furniture vendors ‘policies. Buying new office chairs can already be a heavy investment, and additional costs like returns, shipping and maintenance.

For the reason that can add up quickly and make a significant dent in the company budget. Some office chair may need assembly in the office as well. Therefor one should find a vendor with good customer service and flexible policies to help minimize stress and avoid hidden costs.

Read Also –

Planning an office re-design or move? Aadinath Furniture can help streamline the process so that you can focus on creating a comfortable and productive office environment. Send WhatsApp message on +91-9654364067 for any inquiry .

Conclusion,

Finally, choosing new office chair can be difficult, because there are hundreds of options across different price points and functionalities. Hence Managers should ultimately consider the needs of their staff and the design of their workplace while making their choice. As a result Well-selected office chairs reduce discomfort, last longer and help create a more functional workplace.

So we hope, this article “7 factors to consider when buying office chair” would have been helpful for you, and you also can buy the best chair for your office by following the tips given in this article. If the information given in this article was beneficial for you, then do share it with your friends on social media.

Frequently Asked Questions

Q – What to look for when buying an office chair?

Before buying the perfect chairs for the office, you should keep in mind the ergonomic design, material of the chair, aesthetics, vendor policies, etc.

Q – Which type of office chair is best?

Ergonomic chairs are best for offices; ergonomic chairs come with features like adjustable feet, lumbar support, etc.

Q – Are expensive office chairs worth the investment?

Yes, investing in a quality office chair is a wise decision for long-term health and productivity benefits. It’s a worthwhile investment in your well-being.

Q – Can I assemble my office chair on my own?

Most office chairs come with assembly instructions. However, if you’re unsure, it’s advisable to seek professional assembly services to ensure proper setup.

Q – What makes an office chair more comfortable?

Ergonomically designed chair is the most comfortable office chair.

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